Designed specifically for international trade, customs clearance, import/export businesses, wholesale transactions, advance payment requests, and preliminary billing scenarios. This template helps you create professional proforma invoices for quotations, advance payment requests, customs documentation, and pre-shipment billing. Fully customizable and includes fields for HS codes, country of origin, shipping terms (Incoterms), vessel/flight details, and preliminary cost estimates.
Our Proforma Invoice Template includes automatic tax calculations (where applicable), itemized product rows with harmonized system codes, separate sections for shipping costs, insurance, handling fees, and flexible payment tracking. Whether you're an exporter, importer, freight forwarder, or wholesale distributor, this invoice adapts to your preliminary billing needs. The template supports logo upload, multiple currency formats, clear balance due display, and includes fields for validity period, bank details for advance payment, customs declaration notes, and delivery terms.
📄 Proforma Invoice Builder
📄 Invoice Title
🌍 Currency Settings
🏢 Seller / Exporter Information
👤 Buyer / Importer Information
🚢 Shipping & Delivery Terms (Incoterms)
📑 Proforma Invoice Details
📦 Goods Description (with HS Codes)
| Product Description & HS Code | Qty / Units | Unit Price (USD) | Tax / Duty | Amount (USD) | |
|---|---|---|---|---|---|
| 11375.00 | |||||
| 3187.50 | |||||
| 4335.00 |
💰 Advance Payment Information
Loading proforma invoice...
❓ Frequently Asked Questions About Proforma Invoice Templates
What is a proforma invoice?
A proforma invoice is a preliminary bill of sale sent to buyers before goods are shipped or delivered. It serves as a quotation, advance payment request, and customs document, but is not a legally binding commercial invoice.
When should I use a proforma invoice?
Use for international trade, customs clearance, advance payment requests, quotations, import/export documentation, and pre-shipment billing scenarios.
What are Incoterms and why are they important?
Incoterms (International Commercial Terms) define responsibilities for shipping, insurance, and customs clearance between buyer and seller (e.g., CIF, FOB, EXW). They prevent disputes in international trade.
Can I use this for customs clearance?
Yes! This template includes HS codes, country of origin, shipping marks, and customs IDs (EORI/VAT) required for most international customs declarations.
Is this template really free?
Yes, completely free! No watermarks, registration, or fees. Use it unlimited times for your import/export documentation needs.
Can I request advance payment with this?
Yes! Toggle ON the payment section, enter the advance payment deposit amount, and the remaining balance due automatically calculates.
What's the difference between proforma and commercial invoice?
A proforma invoice is preliminary (quotation/estimate), while a commercial invoice is the final legally binding document used for payment and customs after shipment.