Designed specifically for Airbnb hosts, vacation rental owners, property managers, short-term rental operators, and co-hosts. This template helps you create professional invoices for nightly stays, weekly rentals, cleaning fees, pet fees, extra guest charges, late check-out fees, and security deposits. Fully customizable and includes fields for guest information, property details, booking dates, house rules, and payment schedules.
Our Airbnb Invoice Template includes automatic tax calculations, itemized stay rows for different property types (entire home, private room, shared space, luxury villa, cabin, apartment), separate sections for cleaning fees, pet fees, baby equipment rental, airport transfers, and early check-in fees. Whether you manage a single listing or multiple properties, this invoice adapts to your short-term rental business. The template supports logo upload, multiple currency formats, clear balance due display, and includes fields for property registration numbers, booking confirmation codes, house manual links, and guest verification notes.
🏠 Airbnb / Vacation Rental Invoice Builder
📄 Invoice Title
🌍 Currency Settings
🏡 Host / Property Details
👤 Guest & Booking Information
🏖️ Stay & Property Details
📑 Invoice Details
💰 Stay Charges & Fees
| Description (Stay / Service) | Quantity | Unit Price | Tax | Amount | |
|---|---|---|---|---|---|
| 2765.00 | |||||
| 185.00 | |||||
| 175.00 | |||||
| 245.00 | |||||
| 65.00 |
💰 Payment & Deposit Info
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❓ Frequently Asked Questions About Airbnb / Vacation Rental Invoice Templates
What is an Airbnb / vacation rental invoice?
An Airbnb/vacation rental invoice is a professional billing document used by hosts, property managers, and rental owners to charge for nightly stays, cleaning fees, pet fees, extra guest charges, and other rental services.
Is this suitable for my vacation rental?
Absolutely! This template works for Airbnb hosts, Vrbo owners, property managers, co-hosts, and short-term rental operators of any portfolio size.
Can I customize stay charges and fees?
Yes! Each line item can represent different nightly rates, cleaning fees, pet fees, extra guest fees, pool heating, or welcome packages.
Can I save and print this invoice?
Yes! Use "Save as PDF" to email invoices to guests for direct bookings. Use "Print Invoice" for physical copies upon check-out.
Is this template really free?
Yes, completely free! No watermarks, registration, or fees. Use it unlimited times for your vacation rental billing and guest invoicing.
Can I track deposits and final balances?
Yes! Toggle ON the payment section to enter prepaid deposits (via Airbnb/Vrbo), and the remaining balance due calculates automatically.
Can I include house rules and special requests?
Yes! The template includes dedicated fields for house rules, guest special requests, quiet hours, pet policies, and check-out instructions.
Is this suitable for direct bookings?
Yes, this template is perfect for direct booking guests, bypassing platform fees, with fields for rental agreements and payment terms.